Business Services
Welcome to Business Services!
Business Services provides comprehensive accounting, bursar, disbursement, purchasing, and financial reporting services for Skagit Valley College. We help to support the overall fiscal operations of SVC by providing financial services to students, faculty, and staff. This website provides information regarding policies, procedures, forms, and answers to frequently asked questions.
Mount Vernon Campus – Business Services is located in the Cardinal Center, Suite C-120. The Cashier is located on the first floor of Lewis Hall.
Whidbey Island Campus – Business Services and the Cashier are both located on the first floor of Old Main.
Budget Management
Business Services helps College departments manage their financial data and budget management tasks take place within ctcLink. Training and more information about specific tasks will be provided as available. Departmental Budget Managers are expected to monitor their operating budget on a monthly basis to ensure that:
- Charges posted to their account(s) are correct
- Annual spending will not exceed the total available budget
- Spending is used to support departmental and institutional strategic priorities
Each department should review purchase order encumbrances in ctcLink against their accounts for items that should be unencumbered. By identifying these encumbrances prior to the end of the fiscal year, departments can maximize their funds.
Fiscal Year-End Schedule
The “fiscal year” runs from July 1st through June 30th of the following year and refers to a 12-month period used for accounting purposes. To efficiently and effectively close out this fiscal year, purchasing and accounting due dates for expenditures by faculty, staff, and students are as follows:
4/21/2025 – Deadline to submit Requisitions for 2024-2025
- All purchase requisitions for the current fiscal year must be submitted by this date. This also applies to purchase requisitions made with P-card (Departmental Cards and Business Office Cards) as well as capital outlay purchases for state grants. This does not include open PO's that already exist.
- Please plan ahead for any competitive purchases as the bids/ solicitations process typically takes 6-8 weeks. If you need assistance with quotes or bids please contact Purchasing@skagit.edu
5/01/2025 – Departmental Review and Close-Out
- Departments should begin contacting vendors used to make your year-end purchases and ensure that invoices are submitted to accountspayable@skagit.edu for processing.
- All reimbursements for goods and services and travel must be submitted in a timely manner. Receipts older than 90 days cannot be reimbursed.
Open Purchase Orders
4/21/2025- All requests to increase open purchase orders should be submitted via email to purchasing@skagit.edu
This email should include,
- PO number
- Amount of increase/decrease
- Line you would like it applied to on the PO
- Also include the reason for the change to the PO
5/30/2025- All purchases on open PO's must be ordered by May 30th.
6/02/2025 – Amazon Orders
No more orders will be approved between June 2nd and June 30th in order to effectively reconcile the account and close out associated PO's. Please contact Purchasing@skagit.edu for more information
6/02/2025 Purchase Requisitions for New Fiscal Year 2025-2026
- You may start entering purchase requisitions for Fiscal Year 2026. Please be sure to enter July 1st, 2025 in the highlighted spots when creating requisitions for the new yea
Business Services Personnel
Leadership
| Sabrina Houck | Director of Business Services |
sabrina.houck@skagit.edu |
| Rebecca Wheeler | Associate Director of Business Services |
rebecca.wheeler@skagit.edu |
| Katie Ventura | Controller | katie.ventura@skagit.edu |
Staff
| Nancy Cisneros | GL Accountant | Email: nancy.cisneros@skagit.edu |
| Lisa Mirante | Student Accounts | Email: lisa.mirante@skagit.edu |
| Kathleen Hawkins | Accounts Receivable | Email: kathleen.hawkins@skagit.edu |
| Brittney Neff | Accounts Receivable | brittney.neff@skagit.edu |
| Yoshimi “Rika” Van Norman |
Cashier Whidbey Island Campus |
cashier@skagit.edu |
| Brenna Crotto | Receptionist / Cashier | |
| Julia Alvarez |
Cashier MV |
|
| Kiana Townsend | Cashier MV | |
| Garrett Dahl | Procurement Specialist | Email: purchasing@skagit.edu |
| Virginia “Ginny” Tapia | Procurement Specialist | |
| Danielle Hinds | Procurement Specialist | |
| Teresa Miller | Procurement Specialist | |
| Miranda Brown | Accounts Payable / Travel (A-I Vendors) |
Email: accountspayable@skagit.edu |
| Douglas Scheel | Accounts Payable (J-Q Vendors) |
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| Shirley Confer | Accounts Payable (R-Z Vendors) |