Business Services
Welcome to Business Services!
Business Services provides comprehensive accounting, bursar, disbursement, purchasing, and financial reporting services for Skagit Valley College. We help to support the overall fiscal operations of SVC by providing financial services to students, faculty, and staff. This website provides information regarding policies, procedures, forms, and answers to frequently asked questions.
Mount Vernon Campus – Business Services is located in the Cardinal Center, Suite C-120. The Cashier is located on the first floor of Lewis Hall.
Whidbey Island Campus – Business Services and the Cashier are both located on the first floor of Old Main.
Budget Management
Business Services helps College departments manage their financial data and budget management tasks take place within ctcLink. Training and more information about specific tasks will be provided as available. Departmental Budget Managers are expected to monitor their operating budget on a monthly basis to ensure that:
- Charges posted to their account(s) are correct
- Annual spending will not exceed the total available budget
- Spending is used to support departmental and institutional strategic priorities
Each department should review purchase order encumbrances in ctcLink against their accounts for items that should be unencumbered. By identifying these encumbrances prior to the end of the fiscal year, departments can maximize their funds.
Fiscal Year-End Schedule
The “fiscal year” runs from July 1st through June 30th of the following year and refers to a 12-month period used for accounting purposes. To efficiently and effectively close out this fiscal year, purchasing and accounting due dates for expenditures by faculty, staff, and students are as follows:
April 15 – Last day to submit purchases
This enables sufficient time for your order to be processed, received, and invoiced prior to the end of the fiscal year. Please note that orders received after May 31 will be processed in June and will apply to the following year’s fiscal budget.
May 1 – Begin departmental processing
Departments should gather all invoices and expense reimbursements, and forward them
to Business Services for payment. This includes student reimbursements, too! You should
contact the vendors used to make your year-end purchases to get those invoices by
May 31. Receipts older than 90 days cannot be reimbursed.
If you are traveling for College business during June, please contact Business Services
before you leave to plan for your expense reimbursement. Reimbursements that occur
can only be paid if they are received by Business Services prior to the end of June.
May 16 – College credit card statements
The May credit card statements will be the last applied to this fiscal year. All charges applied to a College credit card on or after May 16 will be applied to the next fiscal year. Please review your chartstrings for accuracy and to avoid rolling over charges into the next fiscal year. Signed credit card statements and receipts are due to Business Services no later than June 15.
June 15 – Last day to submit invoices/expenses
All invoices and expenses must be received by Business Services prior to June 15 for processing and posting to the current fiscal year. Invoices received after this date will be applied to the next fiscal year.
Business Services Personnel
Leadership
| Ed Jaramillo | Interim Director of Business Services |
ed.jaramillo@skagit.edu |
| Rebecca Wheeler | Associate Director of Business Services |
rebecca.wheeler@skagit.edu |
Staff
| Nancy Cisneros | GL Accountant | Email: nancy.cisneros@skagit.edu |
| Lisa Mirante | Student Accounts | Email: lisa.mirante@skagit.edu |
| Kathleen Hawkins | Accounts Receivable | Email: kathleen.hawkins@skagit.edu |
| Yoshimi “Rika” Van Norman |
Cashier Whidbey Island Campus |
cashier@skagit.edu |
| Garrett Dahl | Procurement Specialist | Email: purchasing@skagit.edu |
| Virginia “Ginny” Tapia | Procurement Specialist | |
| Danielle Hinds | Procurement Specialist | |
| Teresa Miller | Procurement Specialist | |
| Miranda Brown | Accounts Payable (A-I Vendors) |
Email: accountspayable@skagit.edu |
| Doug Scheel | Accounts Payable (J-Q Vendors) |
|
| Shirley Confer | Accounts Payable (R-Z Vendors) |