5345 Refunds

Initial Date of Approval: 4/22/09

Revision Date(s): 3/11/20

Administrative Responsibility: Vice President of Student Services

POLICY

To ensure compliance with the refund policy stated in RCW 28B.15.605.

REFERENCES

• RCW 28B.15.605 Refunds of cancellation of fees—Community colleges and technical colleges.
• RCW 28B.10.270 Rights of Washington national guard and other military reserve students called to service.

POLICY

Payment of tuition and fees is the student’s responsibility. Failure to attend a class does not constitute a course drop. Students who do not officially withdraw will be assessed full tuition, and fees, and refunds will not be made. Requests for late drops will not be granted simply because the student was unaware of the policies or failed to submit a drop form.

Upon full payment of tuition, fees and other financial obligations, the student may be reinstated, provided missed course work can be completed.

In the event of non-payment, the college may pursue the collection of amounts due as allowed by law and will add collection costs to the amount due. In the event of a disagreement about payments due, the student may request an informal hearing with the Registrar.

A full refund is given for any course canceled by the college.

Refunds for Withdrawal from classes are made as follows:

For classes that last eight weeks or longer:

• 100% refund if a student withdraws through the fifth officially scheduled instructional day of the quarter.
• 50% refund if a student withdraws after the fifth instructional day of the quarter and before the tenth instructional day of the quarter.
• 0% if the withdrawal occurs after the tenth instructional day of the quarter.

For Classes that last fewer than eight weeks:

• 100% refund if a student withdraws through the 3rd officially scheduled instructional day of the quarter.
• 50% refund if a student withdraws after the 3rd instructional day of the quarter and before the 5th instructional day of the quarter.
• 0% if the withdrawal occurs after the fifth instructional day of the quarter.

For course sections starting prior to the first officially scheduled day of the quarter or after the fifth officially scheduled day of instruction for the quarter, refunds are calculated for each course section consistent with the above schedule, but using the first day of class in place of the first officially scheduled day of the quarter as used above.

The first official day of class for eLearning courses is the first official day of the quarter.

Withdrawal and Refund due to Medical Reasons
Students who withdraw from courses who have experienced a serious, debilitating physical and/or mental medical condition who are unable to complete courses due to unanticipated situations that prevent a student from completing his/her academic obligation may petition the Registrar for a complete withdrawal and 100% refund after the published deadline for refunds.

Petition for tuition refund due to medical reasons must include a statement from the healthcare provided on official letterhead and include the following: student name, date(s) student consulted with or sought treatment, brief statement of medical situation and how it prevented the student’s ability to successfully complete his/her academic obligation, and healthcare provider’s name and signature. If a medical withdrawal is approved, the student’s academic transcript is altered by placing a “W” in the course grade column and the student is given a refund of tuition paid per RCW 28B.15.605.

Withdrawal and Refund due to Military Service of the United States
It is the policy of Skagit Valley College to comply with RCW 28B.10.270.

Continuing and Community Education
A student will receive a 100% refund if the college cancels the class or if the student officially withdraws 2 business days prior to the first class meeting. Students enrolled in a multisession course are eligible for a 50% refund if they withdraw prior to the second class meeting. No refund will be given thereafter. Material fees will not be refunded. Exceptions must be approved by the Continuing and Community Education Director.